Vendor & Purchasing Workflow
Control purchasing from request to reconciliation — without bottlenecks, overspend, or surprises.
See How It WorksPurchasing Fails in the Gaps
Without structure, purchasing becomes reactive. Requests arrive inconsistently, approvals get bypassed, vendors drift out of sync, and costs creep without visibility.
Vendor & Purchasing Workflow restores discipline by treating purchasing as an operational system — not an email thread.
What This System Does
- •Captures purchase requests in a structured format
- •Routes requests through defined approval paths
- •Generates purchase orders when approved
- •Tracks vendor fulfillment and delivery status
- •Reconciles purchases against invoices
- •Maintains a complete purchasing audit trail
Designed as a Controlled Flow
Vendor & Purchasing Workflow is built as a governed lifecycle — from request to reconciliation.
Behind the scenes:
- •Requests are validated at intake
- •Approval logic enforces spending authority
- •Purchase orders are generated programmatically
- •Status updates are tracked explicitly
- •Exceptions are surfaced early instead of buried
Workflow orchestration is handled via n8n, allowing purchasing logic to remain explicit, auditable, and adaptable.
Why It Matters
- •Reduced unauthorized spending
- •Faster, clearer approvals
- •Better vendor accountability
- •Predictable purchasing operations
Who It’s For
- •Operations teams
- •Finance-led organizations
- •Businesses managing multiple vendors
- •Teams that need cost discipline without friction
Disciplined Purchasing — Optional Intelligence
Vendor & Purchasing Workflow can operate as a standalone purchasing automation system.
When governed by Mentis, it gains:
- •Cross-vendor spending context
- •Policy enforcement across purchasing categories
- •Pattern detection on costs and suppliers
- •Long-term optimization of purchasing behavior
Integrations
- •Accounting systems
- •Vendor databases
- •Email and notification tools
- •Internal approval systems
- •Document storage